Job title: Publication coordinator, scientific communications(amgen)

Roles and Responsibilities

• Roles & Responsibilities:

  • Creating, updating, and maintaining accurate publication records in Salesforce system of record

  • Tracking project milestones, sending reminders, and capturing stakeholder feedback to support on-time publication delivery

  • Coordinating author communications, including author invitations, reviews, and approvals, with internal and external stakeholders

  • Collaborating with writers and subject matter experts to circulate drafts and manage timelines

  • Maintaining up-to-date knowledge of SOPs, best practices, and product team dynamics in a fast-paced, evolving work environment

  • Ensuring adherence to publication policies and escalating potential compliance issues in a timely manner

  • Conducting compliance checks to confirm alignment with industry standards (e.g., ICMJE) and Amgen requirements

  • Using productivity applications (e.g., Microsoft 365 applications) and custom AI and automation tools to support daily activities

  • Ensuring consistent, high-quality data entry

  • Participating in publication planning and strategy discussions to ensure currency in record-keeping

  • Circulate publication drafts for review, track feedback, and ensure comments are captured and addressed.

• Basic Qualifications and Experience:

  • Degree and 2-6 years in medical publications or editorial work

  Functional Skills:

  Preferred Qualifications:

  • Experience in pharmaceutical/biotech or other healthcare settings

  • Proven success in dynamic, matrixed teams

  • Strong written and verbal communication, collaboration, time management, and decision-making skills

  • Customer-service mindset; proactive problem solving and critical thinking

  • Familiarity with project management tools and best practices

  • Hands-on experience with Salesforce, iEnvision, Datavision, PubStrat, or similar publication management platforms

  • Proficiency in Microsoft 365 tools, including Word, Excel, PowerPoint, and SharePoint

  • Working knowledge of reporting logic and metrics

  • Experience working in a highly regulated environment

  • Strong understanding of principals of customer service as applied to internal customers and external partners 

  Competencies:

  • Effective collaboration across cross-functional and global teams

  • Strong organizational and prioritization skills to manage multiple deliverables

  • Proactive communication and issue escalation

  • High attention to detail, ensuring audit-ready records

  • Ability to learn quickly, adapt, and work efficiently in a fast-paced environment

  • Strong self-awareness and sense of accountability, transparency, approachability, objectivity, and open-mindedness