job title: Scientific publications record coordinator(pfizer)

Roles and Responsibilities

What You Will Achieve

In this role, your responsibilities will include:

Aurora Recordkeeping and Compliance (Core Responsibilities)

• Create and maintain accurate records in the Aurora publications management system in support of SPCs

• Adhere to Pfizer’s publication SOP process and ensure compliance steps are correctly conducted and completed

• Ensure metadata and fields are properly entered (e.g., document details, collaborators) and linked to appropriate relationship data (e.g., parent/child, study, target journal/congress)

• Route publication drafts for review and approval, monitor record status, and follow up with Publication Owners and authors to advance records through the publication lifecycle

• Update records with final status, file, and citation information

• Conduct quality checks to ensure data integrity for downstream use in dashboards, reports, and syndication

Collaboration and System Improvement (Occasional/Ad Hoc Responsibilities)

• Collaborate with Publications Specialists to provide status updates and reports that support publication tracking and planning

• Join SPCs as ad hoc member when needed

• Contribute to Aurora Business Rules and training materials to enhance system usability and compliance

• Participate in User Acceptance Testing (UAT) for Aurora system releases, delivering feedback to improve functionality and user experience

• Support business development integrations into Aurora, including data migration, documentation support, record QC, and transition guidance support

• Assist with Primary Manuscript monitoring related to Pfizer’s 18-month Primary Completion Date (PCD) submission commitment when needed

• Assist with Open Access metrics and correspond with source data providers if needed

Here Is What You Need (Minimum Requirements)

• Bachelor's degree with any years of experience or an Associate's degree with 4 years of relevant experience

• Minimum 2 years of experience in a pharma/biotech setting, peer-reviewed journal publisher environment, or related data management role and/or degree in related subject

• Proficient in English Language, both written and verbal

• Experience in scientific publications preferred

Bonus Points If You Have (Preferred Requirements)

• Computer literacy; understanding and experience of a range of software packages and applications

• Experience with Salesforce-based platforms preferred (Aurora is built on Salesforce)

• Good working knowledge of MS office applications, in particular Outlook, Teams, and Excel

• Familiarity with citation formats and scientific publication practices (i.e. ICMJE, GPP)

• Strong data entry experience. Comfort with navigating structured data and metadata fields

• Ability to plan, organize and prioritize

• Excellent attention to detail

• Ability to work under pressure and at speed

• Ability to communicate effectively verbally and in writing

• Ability to work both as part of a “virtual” team, and as an individual with minimal supervision

Work Location Assignment: Hybrid